Electronic document management system (EDMS) is a software program that manages the creation, storage and control of documents electronically. The primary function of an EDMS is to manage electronic information within an organization workflow. EDMS includes document management, workflow, text retrieval, and imaging. EDMS capable of providing secure access, maintaining the context, and executing disposition instructions for all records in the system.
- Security control: This function controls which users have access to which information. Any system that you use must be able to protect not-public records.
- Version Control: The EDMS should allow users to add documents to the system and designate a document as an official record. It should also automatically assign the correct version designation.
- Metadata Capture: The EDMS should allow you to capture and use the metadata appropriate for your organization.